Preventive Maintenance Schedule Template

The preventive maintenance schedule template provides a comprehensive planning framework for all equipment maintenance activities. The **Equipment Registry** lists every asset with its ID, location, criticality rating, and manufacturer-recommended maintenance intervals. The **PM Task Library** catalogs every preventive maintenance task by equipment type: task description, required skills, estimated duration, required parts/materials, and frequency (daily, weekly, monthly, quarterly, annual, or usage-based). The **Calendar View** assigns PM tasks to specific dates, considering production schedules, technician availability, and parts lead times. A **Compliance Dashboard** tracks on-time PM completion rate (target: 90%+), overdue PMs highlighted in red, and upcoming PMs for the next two weeks. The **Spare Parts** section links each PM task to required parts and tracks inventory levels, ensuring materials are available when the PM is due.

Begin by inventorying all production equipment and assigning criticality ratings based on impact on production (bottleneck equipment is highest criticality). For each asset, compile the manufacturer's recommended maintenance schedule and supplement it with your own experience — if a machine consistently fails at a specific interval, add a PM task to address it before that interval. Schedule PM activities during planned downtime whenever possible: before or after shifts, during lunch breaks, during scheduled changeovers, or on designated maintenance days. Coordinate the PM schedule with the production schedule in LinePlanner to avoid conflicts — a PM scheduled during a critical production run will either be skipped (reducing equipment reliability) or disrupt the schedule (missing deliveries). Assign PMs to specific technicians based on skills and availability. Track completion rigorously: PM compliance rate is the single best predictor of equipment reliability.

The maintenance schedule and the production schedule must be coordinated, not created in isolation. When the production planner builds the weekly schedule in LinePlanner, they should check the PM calendar and reserve time slots for critical maintenance activities. When the maintenance planner schedules PMs, they should check the production calendar and avoid scheduling maintenance during peak production periods or on bottleneck equipment during high-demand weeks. This coordination is best formalized through a weekly planning meeting where production and maintenance planners align their schedules. Some manufacturers designate specific shifts or days for maintenance (e.g., Saturday morning or the last 2 hours of Friday second shift), creating a predictable rhythm that both teams can plan around. As PM compliance improves and breakdowns decrease, the production schedule becomes more reliable — creating a virtuous cycle where good maintenance enables good scheduling, and good scheduling enables good maintenance.